Incoming invoices: what the screen does and how to use it
How to search the e-invoices issued to you on the Invoices screen, break them down by line type and open the invoice itself as a PDF.
What this screen is for
The Faturalar (Invoices) screen collects the incoming e-invoices issued to your business in one place: marketplace commission, shipping, advertising, penalties and so on. You can filter invoices by date, currency, sender and line type, search inside invoice lines, and open the invoice itself as a PDF. The screen only reads; it never marks or changes an invoice.
Who can see it
The invoice module is switched on per account and only the account owner sees it. If the module isn't on for your account, Faturalar does not appear in the left menu; if you reach the screen through a link, it shows a message that the invoice module is not enabled on this account. Contact support if you want to see your incoming e-invoices here.
Filters
The box at the top has these fields:
- Başlangıç (Start) and Bitiş (End): the date range. When the screen opens, the last 30 days are selected.
- Döviz (Currency): Hepsi (All), TRY, USD or EUR.
- Kalem tipi (Line type): the type of the invoice lines (see below).
- Gönderen (Sender): searches the name of the company that issued the invoice.
- Ara (Search): searches the company name, document number or line name.
Click Uygula (Apply) to apply the filter, Temizle (Clear) to reset it.
Search works word by word: each word you type only needs to appear in one of the searched fields. You don't need to type the full company name or get the Turkish characters exactly right.
Below the filters, the number of invoices and the total amount for the selected range appear in a separate box for each currency.
Three tabs
| Tab | What it shows |
|---|---|
| Kalem kırılımı (Line breakdown) | Groups lines by line type and currency: line count, amount and withholding. The Gönderene göre (By sender) table below it shows the split by sender for the same filter. |
| Kalemler (Lines) | One row per invoice line: date, sender, document number, line, quantity, amount, VAT rate, withholding and type. |
| Faturalar (Invoices) | One row per invoice: date, sender, document number, amount, category and line mark. |
The Kategori (Category) column on the Faturalar tab shows the invoice's general type (e.g. shipping, marketplace, advertising). A ✓ in the Kalem (Line) column means that invoice's lines have been extracted.
Line types
Invoice lines are classified automatically. The Kalem tipi (Line type) list contains the types found in your invoices, for example: ceza (penalty), reklamasyon (claim), komisyon (commission), kargo (shipping), iade (return), reklam (advertising), platform-hizmet (platform service), fiyat-farki (price difference), tahsilat (collection) and diger (other).
Example: to see the penalty invoices issued by marketplaces, pick ceza in Kalem tipi and click Uygula. The Kalemler tab then lists only penalty lines and the Faturalar tab lists invoices containing such lines. The Gönderene göre table under Kalem kırılımı shows which sender the penalties came from.
Opening the invoice PDF
- On the Kalemler or Faturalar tab, click the number in the Belge no (Document no) column; the invoice opens in a new tab.
- The Önizle (Preview) button next to the number opens the invoice in a window on the same page. The window has Yeni sekmede aç ↗ (Open in new tab), İndir (Download) and Kapat (Close); the Esc key also closes it.
- On a phone, tapping the number opens the preview directly; ← Geri (Back) or the phone's back button closes it.
The PDF is fetched from your e-invoice service provider. The first time it may take a moment to load; meanwhile the window says "yükleniyor…" (loading…).
If something is wrong
- "Bu filtrelerle kalem bulunamadı." (No lines found with these filters.) or "Filtreye uyan fatura yok." (No invoices match the filter.): widen the date range or click Temizle.
- The Kalem verisi şimdilik son dönem faturalarında var (Line data is currently available for recent invoices) notice: lines of older invoices are extracted gradually. An invoice whose lines haven't been extracted yet doesn't appear on the Kalemler and Kalem kırılımı tabs but is listed on the Faturalar tab.
- "ilk 800 gösteriliyor, filtreyi daralt" (showing the first 800, narrow the filter) or "ilk 1000 gösteriliyor" (showing the first 1000): the list has been cut; narrow the date range or the filter.
- If the PDF doesn't open, the document couldn't be fetched from the provider at that moment; try again a little later.
Related article: Profitability and settlements.